SENATE DOCKET, NO. 1857        FILED ON: 1/18/2019

SENATE  .  .  .  .  .  .  .  .  .  .  .  .  .  .  No. 1900

The Commonwealth of Massachusetts

_________________

PRESENTED BY:

Rebecca L. Rausch

_________________

To the Honorable Senate and House of Representatives of the Commonwealth of Massachusetts in General
Court assembled:

The undersigned legislators and/or citizens respectfully petition for the adoption of the accompanying bill:

An Act regarding information governance.

_______________

PETITION OF:

SENATE DOCKET, NO. 1857        FILED ON: 1/18/2019

SENATE  .  .  .  .  .  .  .  .  .  .  .  .  .  .  No. 1900

The Commonwealth of Massachusetts

_______________

In the One Hundred and Ninety-First General Court
(2019-2020)

_______________

An Act regarding information governance.

Be it enacted by the Senate and House of Representatives in General Court assembled, and by the authority of the same, as follows:
 

SECTION 1. Section 7 of Chapter 4 of the General Laws is hereby amended in paragraph the twenty-sixth by inserting the following subclause:-

(k) protected by the attorney-client privilege, the work product doctrine, or other doctrinal protection from disclosure;

SECTION 2. Chapter 66 of the General Laws is hereby amended by adding the following section:

Section 2. (a) For purposes of this section, the term “information governance plan” or “IG plan” shall mean a comprehensive set of protocols for the efficient retention and routine disposal of documents and data existing in any format or medium, whether or not said documents and data are deemed public records as defined in chapter 4, section 7, clause twenty-sixth.

(b) Each agency and municipality subject to the requirements of this chapter with regard to public records shall create, implement, maintain, and enforce a comprehensive information governance plan, including, at minimum, protocols for: storage, naming, privacy, security, routine disposal and methods for halting that disposal when necessary, and appropriate sharing of documents and data existing in any format or medium.

(c) The IG plan shall comply with the state records retention schedule published and maintained by the secretary of the commonwealth.

(d) The IG plan shall itself be a public record, provided that any portions thereof protected from disclosure by one of the exemptions set forth in chapter 4, section 7, clause twenty-sixth of the General Laws may be redacted prior to production.

(e) The Attorney General shall enforce the provisions of this section.