Be it enacted by the Senate and House of Representatives in General Court assembled, and by the authority of the same, as follows:
SECTION 1. To provide for a program of capital information technology improvements to various state institutions and properties, the sums set forth in this act, for the several purposes and subject to the conditions specified in this act, are hereby made available from the General Capital Projects Fund, subject to the laws regulating the disbursement of public funds.
EXECUTIVE OFFICE FOR ADMINISTRATION AND FINANCE.
Information Technology Division
For a reserve to fund the acquisition, upgrading, development and implementation of E-government capabilities utilizing public and private best practices to evolve the commonwealth's website into a fully integrated, task-based enterprise portal, to maximize the functions that can be transacted and the information that can be accessed online and to make the majority of essential state services available 24 hours a day, 7 days a week, including salaries and other personnel costs of staff assigned to those projects; provided, that each E-government project shall include a study to assess current E-government achievements, the services the commonwealth already has online, the applications those services use and the additional services that are planned ..........$95,000,000
For a reserve to fund the acquisition, upgrading, development and implementation of comprehensive major information technology systems for certain departments, including the purchase and installation of certain computer and data processing equipment and for costs associated with completing projects funded by section 2 of chapter 294 of the acts of 1996 and for costs associated with planning certain software development projects and related implementation costs, including the acquisition and implementation of upgrading the Massachusetts management accounting and reporting system and to provide oversight and coordination by the division of information technology to all projects and systems funded in this section and otherwise approved, including the salaries and other personnel costs of staff assigned to those projects; provided, that funds shall be expended for the cost of computer equipment upgrades associated with the registries of deeds under the jurisdiction of the state secretary; provided further, that all funds expended for the purposes of upgrading the computer equipment of said registries of deeds shall be spent according to a plan developed by the state secretary and the information technology division; provided further, that, notwithstanding any other provision of this item, the department of transitional assistance and the department of social services may expend funds from this item for the annual maintenance and operation of the BEACON project and the FamilyNet system, respectively; provided further, that prior to the expenditure of any additional funds unrelated to the annual maintenance and operation of the BEACON project and the FamilyNet system, the chief information officer of the division of information technology, in consultation with the department of transitional assistance and the department of social services, shall file with the secretary of administration and finance and the house and senate committees on ways and means: (i) an accounting of the total costs associated with such projects; (ii) an accounting of the cost savings since implementation and an assessment of whether the current infrastructure has accomplished the intended goals of interfacing with state government agencies, strengthening revenue maximization efforts, improving data integrity and increasing worker productivity; and (iii) a detailed timeline and estimate of all future costs related to the operation and integration of such systems; and provided further, that the chief information officer of the division of information technology, in consultation with the department of transitional assistance and the department of social services, shall file with the secretary of administration and finance and the house and senate committees on ways and means, a detailed user survey and a report detailing the proposed integration of the BEACON project and the FamilyNet system ? .............$135,000,000
For the study, planning, design, acquisition and implementation of a centralized messaging system which shall provide the capability and capacity for hosting all of the commonwealth's departments and employees with respect to e-mail communications, including salaries and other personnel costs of staff assigned to that project ........ $15,000,000
For the study, planning, design, acquisition and implementation of a second, active data center capable of maintaining mission critical applications and a supporting network infrastructure, including salaries and other personnel costs of staff assigned to that project; provided, that the center shall be connected to the Massachusetts information technology center and shall be used on a daily basis to support applications providing the commonwealth with the capacity for business continuity and quick recovery in the event of unplanned outages ..................$25,000,000
For the study, planning, design, acquisition and implementation of a statewide wireless communication network for use by all governmental entities, including municipalities; provided, that $22,700,000 shall be expended for the completion of a statewide communications network for the state police, including a primary voice radio communications network for the state police and other state and local public safety agencies; provided further, that the department of state police shall submit to the house and senate committees on ways and means a report detailing specific contract payment milestones and the availability of radio frequencies assigned to the commonwealth by the Federal Communications Commission; and provided further, that funds appropriated for the public safety purposes provided in this item shall be authorized under the capital spending limit of the information technology division of the executive office of administration and finance .............. $30,000,000
SECTION 3. To meet the expenditures necessary in carrying out section 2, the state treasurer shall, upon request of the governor, issue and sell bonds of the commonwealth, in an amount to be specified by the governor from time to time, but not exceeding, in the aggregate, the sum of $300,000,000. All bonds issued by the commonwealth, as aforesaid, shall be designated on their face, Information Technology Loan, Act of 2002, and shall be issued for such maximum terms of years not exceeding 7 years, as the governor may recommend to the general court pursuant to Section 3 of Article LXII of the Amendments to the Constitution, but all such bonds shall be payable not later than June 30, 2015. All interest and payments on account of principal of such obligations shall be payable from the General Fund unless otherwise specified. Bonds and interest thereon issued under the authority of this section, notwithstanding any other provision of this act, shall be general obligations of the commonwealth.
SECTION 4. Expenditures of funds for the purposes of section 2 shall be based upon schedules prepared by the division of information technology and submitted to the secretary of administration and finance, the house and senate committees on ways and means and the house and senate committees on science and technology 30 days before the obligation of the funds. The division shall file annually with those committees, commencing not later than October 1, 2002, an accounting of expenditures for projects contained in section 3 for the prior fiscal year including, but not limited to, an accounting of the amount expended for hardware, software and personnel, an assessment of whether such project is within budget and on schedule for completion and an explanation of any deviations in completion timetables and funding needs from those that were originally established for such projects. The division shall simultaneously file with these committees and the secretary a spending plan identifying projected expenditures on such projects in the current fiscal year including, but not limited to, expenditures by type and projected milestones and completion schedules.
SECTION 5. The chief information officer of the division of information technology shall, within 12 months after the effective date of this act, report to the secretary of administration and finance and the house and senate committees on ways and means on the use of an information technology governance strategy in the implementation of the commonwealth's information technology infrastructure. The report shall examine if the current planning and development procedures enable the coherence of functionality, security and interoperability across state government and work to build mission critical applications that encourage agencies to work effectively with one another. The report shall also examine the benefits of having the requirement of an independent outside analysis to help insure that the commonwealth's investment in information technology supports the primary needs and objectives of a state agency. The report shall examine the use of independent verification and validation as a means to assure that the systems being acquired and implemented satisfy the needs, life expectancy and budget of the commonwealth. The report shall examine the commonwealth's current standard used for determining an agency's needs for transacting its business and delivering its services with citizens, businesses and other state agencies and compare it with general principals of utilizing portfolio management in determining these needs. The report shall make recommendations on ways to ensure that the commonwealth's information technology governance strategy is meeting the needs of the citizens, businesses, and other state agencies.
SECTION 6. Notwithstanding any general or special law to the contrary, there shall be a special commission to recommend an enterprise-wide strategy, including all 3 branches of government and the constitutional offices, for the commonwealth's information technology infrastructure, system development and governance. The report shall identify all of the commonwealth's management information systems, their general condition and the populations served and shall review the list of mission critical systems as defined by the state information technology division. The report shall examine all of the commonwealth's networks and data centers to determine if they satisfy the goal of operating in the most secure, redundant and cost-effective manner. Said commission shall identify methods that facilitate the availability of broadband and wireless network services. The commission shall recommend any changes necessary to meet the goals established by it, including recommendations to ensure that agencies work effectively with one another, that similar systems and processes are developed and shared across agencies and that new systems meet the needs of citizens, business and other governmental agencies.
The commission shall be co-chaired by the secretary of administration and finance or his designee and the chairmen of the house and senate committees on science and technology. The information technology division shall provide the necessary staff to the commission.
The governor, the speaker of the house of representatives and the president of the senate shall each appoint 5 members to the commission, 2 of whom shall not be employed by the commonwealth. One appointee of the speaker and 1 appointee of the president shall be from the minority party. Other members of the commission shall include the commonwealth's chief information officer, the comptroller, the director of economic development, the director of the Massachusetts Technology Collaborative, the president of the University of Massachusetts or his designee, the state auditor or his designee and the chief justice of the supreme judicial court or her designee. The commission shall file a report with the house and senate clerks by December 15, 2002.