Section 38. Every state officer, department or head thereof shall, whenever required by the personnel administrator, furnish him with such information as he prescribes concerning all officials and employees of the commonwealth employed in or by such office or department for whose services money has been paid by the commonwealth. Whenever an appointing authority shall make an appointment to a position included in the classification plan established in accordance with section forty-five, such appointing authority shall certify to said administrator that the appointee possesses the qualifications for the position as established by said administrator in accordance with subclause (ii) of clause (c) of paragraph (1) of said section forty-five.
Said administrator shall establish and maintain a central personnel register, recording therein, for all employees of the commonwealth, such records as he may, with the approval of the secretary of administration, prescribe. He shall maintain a current record of all persons working for the commonwealth. Notwithstanding any other provisions of law, all state officers or department heads, including the legislature, judicial and institution heads, shall report on all employees and all accessions and separations relating to their agencies.